Strategic Objective 15. Strengthening coordination and cooperation with our municipal companies
Strategic Objective 17. Improving our corporate
and working methods with continuous development approach Organizational Structure
Municipal administration consists of municipal assembly, executive board and mayor according to Municipal Law No 5393.
Istanbul Metropolitan Municipal Assembly The Municipal Assembly is the decision-making body of Istanbul Metropolitan Municipality. Metropolitan Mayor is the head of the Municipal Assembly.
The Municipal Assembly is formed through delegating assembly members directly elected by the public for district municipal assemblies at a rate of one fifth depending upon their rank of election.
Mayors of district municipalities within the boundaries of Metropolitan Municipality are natural members of the Assembly.
Number of assembly members is 301. Assembly meets for 5 days at the second week of each month and has a holiday during the dates to be determined by the assembly.
Distribution of Assembly Members According to Parties AK PARTY 178+1
Figure 1. İstanbul Metropolitan Municipal Assembly ISTANBUL METROPOLITAN
Municipal Assembly takes decisions for determining general service policies and strategies such as approving strategic plan and activities, determining budget and performance criteria, and approving environmental arrangement plan and development plans as well as for internal organization such as creating and changing municipal personnel positions within the scope of permanent staff.
Privileging on behalf of municipality, deciding to corporatize municipal companies or increase their capital and approving loans are among tasks of Municipal Assembly.
The unions of which Istanbul Metropolitan Municipality is a member according to the Article 18 of Municipal Law No 5393 are listed below.
• Union of Municipalities of Turkey
• Union of Municipalities of the Marmara Region
• Union of Municipalities of the Bosphorus
• Turkish Healthy Cities Association
• Union of Historical Towns
• Union of Turkish World Municipalities
According to the Article 15 of Metropolitan Municipality Law No 5216, standing commissions are established in the assembly with the participation of members to be determined from political party groups and of independent members.
In 2013, the standing commissions in the assembly are;
• Housing and Public Works Commission, 1st DEPUTY CHAIRMAN
Ahmet SELAMET
2nd DEPUTY CHAIRMAN
Göksel GÜMÜŞDAĞ • Environment and Health Commission,
• Plan and Budget Commission,
• Education, Culture, Youth and Sports Commission
• Transportation and Traffic Commission.
• Law Commission,
• Tariff Commission,
• Map Commission,
Assembly
• EU and Foreign Relations Commission,
• Social Services and Public Relations Commission,
• Fundamental Rights Commission,
• Agriculture, Forestry and Rural Services Commission,
• Family and Women’s Problems Commission,
• Persons with Disabilities Commission,
• Urban Economy and Professional Chambers Commission,
• Infrastructure Resident and Urban Renovation Commission,
• Tourism and Art Commission,
• Earthquake and Natural Disaster Commission.
Figure 2. Executive Board
Graph1. Decisions Taken in the Assembly (Pcs)
2.929 2.828
2.682 2.708
2.508
Resource. Editorial and Decisions Office Department, 2013
Executive board delivers opinions to Municipal Assembly through examining strategic plan and budget, takes decisions of expropriation and auction; concludes punishments as a result of inspections and the Bosporus zoning implementations;
implements assembly resolutions on purchasing, selling and swapping real estates and functions as a high discipline commission.
2009 2010 2011 2012 2013 Graph 3. Executive Board Conclusions (Pcs)
Resource. Editorial and Decisions Office Department, 2013
Graph 2. Motions Transferred to IBB Mayor' Office by Assembly Member (Pcs) Resource. Editorial and Decisions Office Department, 2013
When executive board decisions taken in 2013 are reviewed as shown in Table 13, it is seen that decisions are mostly about inspections. The units of our municipality carry out inspections
Resource. Editorial and Decisions Office Department, 2013
Executive Board
The executive board consists of five members elected with secret ballot for one year among Municipal assembly members under the presidency of Mayor of Metropolitan Municipality as well as five members to be chosen by the major among heads of departments including a secretary general, a head of financial services department.
in scope of relevant legislations. Accordingly, 1,054 inspection decisions were taken in scope of inspection activities of our Municipality. 468 expropriation decisions were taken as a result of expropriation works increasing in parallel with the investments of our municipality.
When the distribution of committee decisions taken in 2013 is examined, it is seen that 725 auction decisions were taken. A
Table 13
DISTRIBUTION OF EXECUTIVE BOARD DECISIONS ACCORDING TO THEIR SUBJECTS
Subject
2009 2010 2011 2012 2013
Number Percent (%) Number Percent (%) Number Percent (%) Number Percent (%) Number Percent (%)
Expropriation Decision 581 25,05 649 25,79 543 18,85 613 22,01 468 17,25
Auction Decision (land sales, leasing, flat for
land method, right usufruct, etc.) 859 37,05 676 26,86 930 32,29 725 26,036 709 26,14
The Bosphorus Housing Implementation Decisions 88 3,79 74 2,94 129 4,48 116 4,23 95 3,50
Decisions to Demolish 105 4,53 23 0,91 8 0,28 3 0,36 -
-Inspection Decisions (cash fine, commercial cease and
desist order, cancel of allocations etc.) 400 17,25 664 26,38 889 30,87 1.009 34,51 1.054 38,85
Other Decisions (high discipline executive board decisions, vehicle sales and leasing, budget and auditing, premium payment for civil servants)
286 12,33 431 17,12 381 13,23 319 12,96 387 14,26
TOTAL 2.319 100 2.517 100 2.880 100 2.785 100 2.713 100
Hierarchical Structure
An 8-grade hierarchical structure including mayor, secretary general, deputy secretary generals, head of departments, managers, deputy managers, chiefs, civil servants and employees exists in Istanbul Metropolitan Municipality. Head of departments are responsible for tactical processes and managers are responsible for operational processes. Mayor, Secretary General, Deputy Secretary Generals, Municipal Assembly and Executive Board constitute top management and, in other words, high level administration where strategic decisions are taken and relevant implementing instructions are given. The institution consists of one Secretary General, 7 Deputy Secretary Generals, 1 Legal Counsel, 1 Head of Inspection Board, 1 Head of Internal Auditing Unit, 22 Heads of Department and 87 Managers.
Table 14
Changes in Organizational Structure (Pcs)
2009 2010 2011 2012 2013
Deputy General Secretaries
5 5 5 7 7
Heads of Departments under
Secretary General 1 1 1 1 1
Heads of Departments 20 20 19 22 22
Directorates under Deputy
Secretary Generals 1 1 2 2 2
Directorates 81 81 82 86 87
Resource. Department of Human Resources and Education, 2013
Resource. Editorial and Decisions Office Department, 2013
Inspection Board
Inspection Board is linked to Metropolitan Mayor. It is responsible for performing all kind of research, examination, supervision and inspection about the activities and employees of municipal units and subsidiaries upon the instructions and approval of Secretary General in addition to the assignment of Mr. Mayor and based on the authority assignment of the Chairman.
In-house training seminars of one day in a month are generally held for the purpose of training inspectors and ensuring that they follow current legislations. In 2013, eight in-house training activities were conducted in addition to participation to a conference of "Urban Transformation Application" organized by Prime Ministry Inspection Board. These trainings are;
•
Sharing Experience and Practice within the Scope of Professional Ethics, Attitude and Communication Rules,•
Urban Transformation Applications,•
General Evaluation,•
Evaluation of Precaution and Recommendations directed at Improvement of the Activities of the Administration in the Reporting Technique,•
Public Tender Legislation and EKAP Application,•
Latest Amendments and Housing Legislation,•
Internal Audit System in Public and Internal Audit Application in our Municipality,•
Activity Results of 2013 and Objectives of 2014.Equipment Type TOTAL Rate (%) Movie Camera, Video, Camera and Their
Equipment 2.519 3,50
Computer Hardware and Equipment 16.718 23,23
Earthquake and Ground Inspection Tools 1.773 2,46
Communication Devices 12.175 16,92
INSPECTION AND INVESTIGATION FILES OF IMM INSPECTION BOARD DIRECTORATE (Pcs)
2009 2010 2011 2012 2013
Transferring from Previous Year 70 80 52 78 47
Starting in the year 635 655 515 475 325
TOTAL 705 735 567 553 372
İINSPECTION With report for Investigation – Research -
Bailment - Preexamination-Returned File 552 660 479 508 339
With ongoing Investigation – Research -
Bailment - Preexamination 81 75 70 46 24
INVESTIGATION
With report of Investigation 12 9 1 2 6
Submitted to Public Prosecution Office - 2 1 -
-To Disciplinary Official - 1 - 1
-To Disciplinary Committee - - 1 1 1
To High Disciplinary Committee 2 - - -
-With ongoing Investigation - - - 1
-Concluded in the Year 624 660 497 510 345
RESULT
Transferring to Next Year 81 75 70 47 24
Legal Consultancy
Legal Consultancy protects interests of Istanbul Metropolitan Municipality by means of bringing lawsuits before legal authorities on behalf of Istanbul Metropolitan Municipality or following proceedings and enforcements against the Municipality. Furthermore, it presents legal opinions upon the requests of administrative units of the Municipality.
Table 16
LEGAL PROCEDURES CONDUCTED I (Pcs)
Legal Procedures Conducted 2009 2010 2011 2012 2013
Lawsuits Brought by IMM 971 662 559 1.015 824
Lawsuits Brought against IMM 4.949 5.187 3.862 3.598 3.561 Number of Execution Files Initiated by
IMM 616 587 459 354 162
Number of Execution Files against
IMM 848 912 761 600 738
Number of Legal Opinion for
Relevant Units 53 78 67 71 66
Resource. Legal Consultancy, 2013
Infrastructure Coordination Centre (AYKOME)
Istanbul Metropolitan Municipality incorporates an infrastructure coordination centre which meets under the presidency of the Mayor of Metropolitan Municipality or the person assigned by the Mayor with the participation of the representatives from public institutions and organizations specified by the regulation as well as representatives from
Resource, Department of Inspection Board, 2013 private institutions and ensures rendering infrastructure services in coordination.
Mayors of district municipalities within the boundaries of Metropolitan Municipality can participate as member in coordination centre for discussing issues regarding their own municipality. Additionally, representatives from vocational institutes (higher authority for chambers if any) in the capacity of public institutions may be invited to the meetings of Infrastructure Coordination Centre depending upon the items in the agenda and their opinions are taken in this regard.
Transport Coordination Centre (UKOME)
Transport Coordination Centre (UKOME) provides planning and coordination by taking decision related with the areas which fall within the duty and responsibility areas of Metropolitan Municipality as per Law No 5216.
Information and Technological Resources
All hardware equipment constituting information and technological infrastructure of the Municipality is reviewed under 6 main titles including movie camera, video, camera, computer hardware, earthquake and ground inspection tools, communication devices, office materials and other technological devices.
Table 17
Resource. Real Estate Management Directorate, 2013
27
Programs Used
Municipal police Administrative Sanction Decision Report
Programs Used
Istanbul Metropolitan Municipality departments use computer programs they require for conducting their activities in a more efficient, rapid and economical way. A part of the programs are used in the Municipality as a result of working with a number of shareholders and in various areas. Some of those programs are the ones used by all departments of Istanbul Metropolitan Municipality and directly supporting management’s information system. Some consist of programs used only by relevant department(s). Programs used throughout the municipality may be listed as below.
Table 18
Istanbul Metropolitan Municipality employs its personnel in accordance with its corporate policy and priorities. In this regard, it is primarily aimed to create a younger and more dynamic employee profile through reducing the average age of the personnel and to perform more efficient activities in this way. The average age is reduced thanks to retirement of employees with higher average of age and employment of younger personnel for their vacant positions. Young, dynamic and highly educated employees meeting experienced employees under the same roof and working together for the same objectives contribute to the corporate performance.
Graphic 5. Personnel Averages of Age by Employment Types 45
Resource. Department of Human Resources and Education, 2013 Graphic 6. Proportional Distribution of Civil Servant Personnel by Educational Degree (%) 60
Istanbul Metropolitan Municipality personnel consist of civil servants, contracted personnel and workers. As of December 31, 2013; 8.585 civil servants including 365 contracted artists, 21 contracted personnel and 4.186 workers including 17temporary workers; a total of 13.174 personnel render services in the Municipality. Thus, 67.94% of total personnel consists of civil servants, 0.16% of them is contracted civil servants and 31.90% of them is workers.
Graphic 4. Proportional Distribution of Personnel by Employment Types (%)
Primary Secondary University (Ass.+Undergraduate) Graduate Resource. Department of Human Resources and Education, 2013
Ensuring highly educated personnel employment for rendering better service for Istanbul dwellers constitutes the basis of personnel supplying policy of Istanbul Metropolitan Municipality.
Accordingly, it is preferred that personnel to be employed have at least associate degree or bachelor’s degree. It is aimed with such policy to supply qualified personnel who are required by our Municipality departments and to enable and contribute to implementation of internal control system more efficiently.
70 67,94
60 100
90
Graphic 7. Proportional Distribution of Contracted Personnel by Their Educational Degree (%)
90,48