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DOI: 10.1177/034003529602200312 1996 22: 240 IFLA Journal
Yasar Tonta
Scholarly Communication and the Use of Networked Information Sources
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What is This?
- Jan 1, 1996 Version of Record
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240
Scholarly Communication and the
Use of Networked Information
Sources
Yasar Tonta
Yasar Tonta is an Associate Professor at the
Department
ofLibrary
Science ofHacettepe University, Ankara, Turkey
where he teaches courses on computers andinformation;
management of information
technology;
information systemsdesign;
and information retrieval systems. Prior to this he workedbriefly
as a librarian at the Turkish and International Children’s Center. He received hisgraduate degrees
inlibrary
andinformation studies from the
University
of California atBerkeley (Ph.D.),
theUniversity
of Wales(M.Lib.)
and theUniversity
ofHacettepe (M.A.).
His works appear in a number ofprofessional journals including Libri, Library
Resources and Technical Services, Public AccessComputer Systems,
and InformationDevelopment.
He is editor of TürkKütüphaneciligi,
aquarterly journal published by
the Turkish Librarians’ Association and amember of the IFLA
Standing
Committee on Education andTraining.
Mr. Tonta can be contacted at HacettepeUniversity, Department
ofLibrary
Science, 06532Beytepe,
Ankara(e-mail: tonta@hun.edu.tr).
Introduction
The
history
of the use of electronic mailby
the aca-demic
community
goes back to theearly
1970s.Parallel
publication
of both the electronic andversions of the same
journals
started with the ACS(American
ChemicalSociety)
in 1983 when it offeredthe full-text of its
journals through
BRS, a commercial online information services company. Yet,publishing
viaInternet and related academic networks &dquo;took off&dquo; in 1990 after the &dquo;cold fusion&dquo; controversy of 1989.’ The
use of networks as a medium of
publication
hasproliferated
since then. The fifth edition of theDirectory
of Electronic
Journals,
Newsletters and Academic Discussion Lists,compiled by
a team headedby
DianeKovacs and
published by
the Association of ResearchLibraries,
contains entries for&dquo;nearly
2500scholarly
lists and 675 electronic
journals, newsletters,
and related titles such asnewsletter-digests -
an increase insize of over 40% since the 4th edition of
April
1994and 4.5 times since the 1 st edition
of July
1991Although
the number of electronicjournals
andnewsletters available
through
the network increasedtremendously
over the last several years, the use of networks as a means ofpublishing scholarly
articles hasnot been
accepted readily by
the academiccommunity.
Schouderl conducted a survey in the second half of 1992 and found that scientists used networks
mainly
forelectronic mail.
Only
a smallproportion (7%)
of scholars used networks to obtain information orpublish
articles
therein,
and themajority
of them wouldprefer
to read the
printed copies
of articles. Most scholars tendto be
sceptical
about the virtues of electronicpublishing
as the medium &dquo;still
widely perceived
as unfit for seriousscholarship,
more like aglobal graffiti
bound for trivialpursuit&dquo;.4
Stoller shares similar views in hiscomparison
of electronicjournals
andprint journals:
The electronic
journal
is ahybrid.
Itsprings
froman effort to merge the
informality, speed,
andrelative
cheapness
of network communication with the durablescholarship
of thesome
degree,
it is ahopeless endeavor,
becausethe two components are so very different and indeed
contradictory.
How does oneinject durability
into an electronic medium that isby
nature transient or
bring speed
andcheapness
toa print format that has become
incurably
cumbersome and
expensive?
... But, if the electronicjournals
fail to achieve some form offormality
of their print cousins,they
will also failto make a
lasting
contribution toscholarship.’
Schaffnerb reaches similar conclusions and
points
out that in order for electronicjournals
to beaccepted
asthe medium of choice for
publishing
articlesthey
must&dquo;meet the basic needs that
print journals do,
thatthey
will
initially
maintain many of the features of traditional printjournals,
that their transformation may be drivenby
externalforces,
and thatthey
will be slow inreaching
their fullpotential&dquo;.
Lynch’
observes that network-based electronicscholarly
communication is
currently supported by
a fewprofessional
societies such as ACS and the AmericanMathematical
Society (AMS)
and some other &dquo;difficult-to- characterize&dquo;organizations
such as OCLC and the presence of the traditionalprint publishers
is yet to be felt in the field ofscholarly
electronic communication asthey
commit few resources. One of the reasons is eco-nomics. The new system of
scholarly
communicationoffers a
plethora
of economic modelsranging
fromcharging by
item orsubscription
or combination of bothto individual or institutional licenses to
encrypted keys.
Traditional
print publishers
areprobably
notgoing
to beoverly
enthusiastic about electronicscholarly
communi-cation unless the economics of the system is resolved to
their satisfaction. Even
though,
asSingleton8 indicates,
the traditional
print publishers
receive most of theirjournal
material in electronic form fromauthors, they
will not
migrate
theirpublications
to the electronic form unlessthey
are certain thatthey
can get &dquo;anextended,
or
perhaps indefinite, period
ofparallel publishing&dquo;
rights.
241
Singleton
alsopoints
out that aslong
as &dquo;... themarginal
cost ofproducing
anddistributing
papercopies remains a small
proportion
of the total cost,relatively
few costsavings
can beexpected
from suchsystems&dquo;.9
Thisexplains
to some extentwhy
printpublishers
are reluctant to switch fromexplains why they currently
tend to seeparallel publishing simply
as an alternative distribution medium to reach a wider audience andthey
willcontinue to offer the electronic alternative as
long
asthey
continue to earn at least the same amount of money from thehard-copy subscriptions.
It appears then thatprint publishers
are notgoing
tochange
theirpractices easily
unlessthey
know thatthey
can get agood
return on their investments.Financial hazards of moving from a
subscription
baseto a somewhat different economic model is not the
only
obstacle before the full
implementation
of network-basedscholarly
electronic communication. In addition to economic and motivational factors(e.g.,
lack ofincentives), technology plays
an important(and, currently,
somewhatinhibiting)
role in thedevelopment
of electronic
journals.
Telecommunication networks oftoday
aresimply inadequate
to transmit alarge
amountof non-textual information. For instance, it may take several minutes to transmit a
single
colorpicture
when the network isbusy.
Yet multimedia information in the form ofgraphics,
pictures, sound and video can beextremely important
for research in some fields(e.g.,
scientific
visualization).
It ishighly unlikely
that network- basedscholarly
electronic communicationlacking
suchvisual information can
easily
be selected as the medium of choiceby
most academicspublishing
in those fields.Moreover, it is almost
impossible
to transmithigh quality
video
through
the current networks as it demands alarge
amount ofbandwidth,
not to mentioninteractivity.
As
King
points out:... research papers will have motion simulations
or
video,
with sound. We aregoing
to see thereverse of what we have now.
Presently
theonline version of a
journal
refers to theversion for the
figures
and illustrations. Seven to ten years from now, it will be the print version, which refers to the electronic one formoving
illustrations and sound. At thatpoint
the electronic version will be the definitive one - theone that must be archived.’°
It becomes clear then that
scholarly
electroniccommunication needs to be much
improved
before itbecomes the medium of choice for most academics to
publish scholarly
articlesthrough
the network.Even
eliminating
thetechnological
barriersaltogether
will not be sufficient to
fully implement
ascholarly
electronic communication environment. Stoller discusses the
implications
of such issues as the nature of themedium, library
access and archivalresponsibilities
andstresses that:
No
journal, scholarly
orotherwise,
would wishto limit its audience to those
possessing
aparticular technological capacity
any morecomplex
andexpensive
than theownership
of amailbox or the
ability
to walk into alibrary.
However
ubiquitous
computer networks will be to futuregenerations
ofscholars,
anyjournal
whoseaudience is limited to those
participating personally
in the networks is limited to a smallsubset of the current
scholarly community, particularly
for the humanities...&dquo;.Stoller’s comments show to some extent
that, despite
the
proliferation
ofwell-designed
user interfaces tonetworked information sources,
printed
copies continueto be
preferred by
scholars in somedisciplines
asprint journals
have the easiest user interface. Stoller alsopredicts
that &dquo;... the individualsubscription
structure thathas
predominated
on the networks to datesimply
willnot allow electronic
journals
to take a centralplace
inthe world of
scholarly
communication&dquo; as &dquo;... mostscholars
actually
subscribe to androutinely
examine justa handful of
journals, making only
occasional use of others&dquo;. 12Singleton points
out that the route tofully
electronicscientific communication is littered with
pitfalls
such asincomplete networks, questions
ofcontrol, copyright,
and unfixed
price
issues.13Lynch
foresees that:...some of these network-based electronic
communication processes will survive and grow, at least as a
supplement
to theexisting
print- based system. We do not yet understandfully
what the
transfigured
system ofscholarly
communication will be. It is
virtually
certain,however,
that some elements of the existing printpublishing
processes(perhaps
muchchanged)
will be
brought forward,
but it is not essential thatpublishing,
as we view it, befully
andfaithfully transported
into the electronicenvironment.’4
So far we have
briefly
summarized thedevelopment
of network-based
scholarly
electronic communicationand discussed some of the
problems
that need to be resolved.Despite
the fact that there are many issues to be addressed in this area, it isencouraging
to see alarge
number of electronicjournals
that areactually
runby
academics. These titles range from&dquo;barely
moderated bulletin boards to
fully
refereed electronicjournals&dquo;.15 Among
the refereedjournals
are OnlineJournal of Current Clinical
Trials,
Electronic Journal of Communication, The Public-AccessComputer Systems
Review,
EJournal,
PostmodernCulture,
Journal of FluidsEngineering,
Journal ofGeography
andMathematics,
NuclearPhysics Report,
andPsycoloquy.
Some of thesejournals
are offered free ofcharge
while others can be obtained viasubscription.
In addition to the ones cited in this paper, several articles and
bibliographies, published
in electronic formas well as in
print journals,
can be found in theliterature of
scholarly
electronic communicationthrough
the networks. 10-23 There also is a discussion list on
electronic
journals (hyperiournal~mailbase.ac.uk).
Yet,242
research on networked information sources and their
use in
scholarly
communication is scarce. In thisarticle,
we examine the
impact
of networked informationsources on
scholarly
communicationby
means ofcitation data available
through
the footnotes andbibliographies
of articlespublished
inprint journals.
Scholarly
Communication and the Use of Networked Information SourcesSchauder defines &dquo;electronic
publishing&dquo;
as the&dquo; [d] issemi nation
andarchiving
of full-textprofessional
articles via computer storage media
(e.g.,
magnetic oroptical disks).
Access isthrough
computers in stand alone modeand/or
connected to communicationnetworks&dquo;. 14 Schauder’s definition can to some extent
be used for &dquo;networked information&dquo; as well since
&dquo;networked information&dquo; is also
disseminated,
archived and accessed in the same manner.Lynch
enumerates&dquo;networked information sources&dquo;:
... documents - text, images, or
compound
multi-media
objects -
stored on networkhosts,
as wellas data
files, databases, objects
stored indatabases,
interactive services, newsgroups, LISTSERVlists,
interactive information retrieval services, electronic sensorfeeds, and, hopefully,
new electronic information resources and formats yet to be
developed.25
The term &dquo;networked information sources&dquo; is used in its
broadest sense in this paper and covers all of the above.
Method
In
January
1995, a survey was conducted in order tofind out how
heavily,
if at all networked informationsources are cited in
scholarly print journals published
in1993 and 1994. First,
printed journals
thatpublish
themost influental papers, and thus
consistently
rank at thetop in terms of their
impact factors,
were identifiedthrough
the Science Citation Index and Social Science Citation Index Journal CitationReports (1990-1993), regularly published by
ISI(Institute
for ScientificInformation).
A total of 27print journals representing
a wide range ofsubjects (Chemistry, Engineering, Sociology,
Social Science,Library
& Information Science, andBusiness)
were selected. Thefollowing journals
ranked at the top in theirrespective
fieldsduring
theperiod
of 1990-1993:. Gen.
Chemistry:
Accounts of ChemicalResearch,
Chemical Reviews,Angewandte Chemie,
J. of theAmer. Chem.
Society.
.
Engineering:
Combustion andFlame,
CombustionScience &
Technology,
International J. for Numerical Methods inEngineering.
International J. ofEngineering
Science.~
Sociology:
Amer.Sociological Ref.,
J. ofMarriage
&Family,
Amer. J. ofSociology, Sociology, Ethology
and
Sociobiology
~ Soc. Science: Research in
Organizational Behavior,
J. of Sex
Research, Daedalus,
J. of ConflictResolution,
Social Science Research~ Lib. & lnfo. Sci: J. of Amer. Soc. for Info. Science, Annual Ref. of Info. Science &
Technology, College
& Research
Libraries,
J. of Documentation,Library
Resources & Technical Services
~ Business: 1. of Consumer
Research, Academy
ofManagement
J., Administrative ScienceQuarterly,
Harvard Business Review
Since the present
study
aims to find out the state of theart of the use of networked information sources in
scholarly
communication, we examinedonly
the last twovolumes
(1993
and1994)
of eachjournal.
Two articlesfor each volume were chosen. In other
words,
a total of four articlesrepresenting
eachjournal
were selected.One of the articles came from the first issue and the other one from the last issue of each volume. The very first article in each issue was chosen for further
examination. Items such as
editorials, prefaces, presidential addresses,
etc. were not taken into account.A total of 97 articles
[Note:
Somejournals
werepublished annually,
e.g., Annual Review of Information Science andTechnology,
Research onOrganizational Behaviorl.
Some others were not on the shelves in thelibrary
at the time our survey was conducted inJanuary
1995. First or last issues of a
given
volume for somejournals
were notalways
available. In such instanceswe used the
following
orpreceding
issues.Therefore,
the total number of articles isequal
to 97(instead
of108).
Webelieve, however,
that the effect of this variance would benegligible
and that such minorchanges
would not bias oursample.]
were examined inorder to determine if their
bibiographies
includedreferences to networked information sources.
Footnotes, notes and the
bibliography
of each article selected for further examination were checked todetermine if
they
contained references to networked information sources such as electronicjournals,
elec-tronic mail and
ftp archives,
messages to electronic discussionlists, personal
communication and un-published
manuscript.Findings
Table 1
provides
statistical data on ourfindings.
As thetable
shows,
out of a total of 97articles, only
twocontained direct references to networked information
sources. One of those
articles, published
in the Journal of the AmericanSociety
for Information Science in1994, was on
publishing
and the author reviewed thecurrent
developments
inpublishing
and cited the Public- AccessComputer Systems
Review, a refereed electronicjournal.
The243
journals
such as Wired, Online Journal of Current Clinical Trials and InternetSociety
News were alsomentioned in that article. The second
article, published
in Daedalus in 1993, contained a direct reference to an
electronic mail message sent to a discussion list.
Apart
from the two references to networked information sources mentionedabove,
we identifiedseven references to private communications, 13 references to
unpublished manuscripts,
two references tolab
results,
and one reference to aworking
paper.However, it was not clear if the private communications
were in the form of electronic mail messages.
Similarly,
we do not know if any of those
unpublished
manus-cripts, lab
results,
or theworking
paper were availableto others
by
means of electronic communicationnetworks,
and the data wegathered
in our survey doesnot lend itself to further statistical tests
(e.g.,
do citationtypes and patterns differ between science and social
science
journals?).
What has
clearly emerged
out of our survey is thatnetworked information sources received a very few
citations in the
top-ranked
printjournals during
theperiod
of 1993-1994.Discussion
z
Although findings
of thisstudy
are based on the last twoyears’ (1993-1994)
citation data of networked information sources and the results cannot begeneralized
to the overallscholarly
electroniccommunication activities, it is no exaggeration to suggest that networked information sources in the form of electronic
journals
and archives get almost nocitations in print
journals
at all. This is a mostsurprising finding
of the presentstudy
as, at thebeginning
of ourresearch,
weexpected
to find more citations tonetworked information sources that are available
through
the networkby
means of electronicmail, ftp, gopher
and WWWprotocols.
Although
methods used in two studiesdiffer,
ourfindings,
to some extent, corroborate that of Schauder.’6 He used a questionnaire survey to obtain detailed dataon the
perceptions
of scholarsusing
electronic mail aswell as using the network as a medium of
publication
and information distribution and retrieval tool. On the other
hand,
we looked to see whether scholars makeuse of networked information sources in their research and whether this was reflected
through
the footnotes andbibliographies
of articles thatthey publish
inprint journals.
In other words, the presentstudy
would to acertain extent show the difference between what scholars say
they
do and whatthey actually
do.As we
pointed
outearlier,
Schouder 27 found that scholars used the networkmostly
forsending
andreceiving electronic mail and that
only
a smallproportion
of them(7%)
saidthey
used the network toobtain information or
publish
articles therein. We foundthat
only
two out of 97 articles(2 %)
didactually
contain references to networked information sources.
However, this does not
necessarily
mean that scholarsuse the network much less
frequently.
It just means thatciting
networked information sources inprinted
articlesis but one way of scholar’s using the network.
Just as our
finding surprised
us, such low use of thenetwork
surprised Schauder,
too. At thebeginning
of hisresearch,
Schauderthought
of electronicpublishing
&dquo;asa unicorn, from
writing
to end-use of articlesproceeded
in a
’paperless
manner&dquo;’. Yet what he found and examined was a&dquo;strong, healthy
rhinoceros&dquo; in the form of printpublishing.
His main conclusion was that&dquo;publication
viaprinted journals
isextremely electronically
assisted&dquo;.28There may be several reasons as to
why
networkedinformation sources are cited
relatively infrequently
inprint journals.
Some of them(e.g.,
economic andtechnological
issues, motivational factors such as lack ofincentives)
havealready
been mentioned at the be-ginning of this paper. As we have seen
earlier,
electronic
publishing
is still in itsinfancy. Lasting
contributions to the scientific
inquiry through
the articlespublished
in electronicjournals
have yet to be made.Hence, in the foreseeable
future,
scholarsought
torely,
for their
research,
on articlesprimarily published
injournals.
Another reason
why
references to electronicjournals
and other networked information sources in
print journals
are scarce may be that articlespublished
inelectronic
journals
are notadequately
indexed and abstracted in standard reference tools. Smite 21 checked the titles in Ulrich’s International PeriodicalsDirectory (January 1995)
and found thatonly
one electronicjournal (Online
Journal of Current ClinicalTrials)
had itsindexing
information listed in Ulrich’s.Similarly,
articlespublished
in electronicjournals
have yet to be indexed and abstractedby
most A&Ipublishers.
Smith3° listssome of the electronic
journals
that are coveredby
major A&I sources such as Index
Medicus,
Mathe- matical Reviews, MLABibliography,
and Current Indexto Journals in Education. However, Woodward3’ raises the issue of the format of
indexing
electronicjournals
and points out that most of the entries are very poor and lack even basic information such as URLs
(Universal
Resource
Locators).
As we have
pointed
outearlier,
scholars seem to bereluctant to
publish
in the network environment asthey
see the medium &dquo;unfit for serious
scholarship&dquo;. They
need assurance that their
scholarship
will bepreserved
for future
generations
without intrusions, distortion ordestruction,
and that it will beeasily
accessible. Inaddition, they
need assurance that articlesthey publish
in electronic
journals
would get the samerecognition
given toprint journals during
tenure decisions.In
conclusion,
it appears thatalthough
networkedinformation sources facilitate scholars’ work to a great
extent
during
the research process, scholars have yet toincorporate
such sources in thebibliographies
of their244
245
published
articles. It ishighly likely
that this behavior will continue until the number of sourcespublished
inelectronic form and made available
through
the network reaches critical mass. In order for this tohappen, technological
and economic issues withregards
toelectronic
publishing
andnetworking
need to beaddressed. The
integrity
andauthenticity
of thepreserved
copy must be assured. Scientists should besupported
in their endeavors ofscholarly
electroniccommunication
through
the network. Such initiativesshould be
encouraged by
the universities and other research institutionsby equipping
academics with the neededknowledge
and tools andby recognizing
such electronicpublishing
efforts asscholarly
activities.:~ . :..i;. : ,; I .
References ... ,.
1
Schauder, D. "Electronic Publishing of Professional Articles:
Attitudes of Academics and Implications for the Scholarly
Communcation Industry". Journal of American Society for Information Science 45(2): 73-100 (1994).
2 Okerson, A. "New Edition of Internet Journal Directory
Available" (e-mail message posted to the Public-Access
Computer Systems Forum, pacs-l@uhupvml.uh.edu), 18 May
1995.
3 Schauder, op. cit.
4 Harnad, S. "Implementing Peer Review on the Net: Scientific
Quality Control in Scholarly Electronic Journals" (paper presented at the International Conference on Refereed Elec- tronic Journals in 1993; availabe via ftp from the following
address:
ftp://electra.cc.umanitoba.ca/e-journal/icrej93/),
1993.5
Stoller, M.E. "Electronic Journals in the Humanities: A Survey
and Critique". Library Trends 40(4): 647-666 (1992).
6 Schaffner, A.C. "The Future of Scientific Journals: Lessons from the Past". Information Technology and Libraries 13(4): 239-
247 (1994).
7 Lynch, C.A. "The Transformation of Scholarly Communication and the Role of the Library in the Age of Networked Information". Serials Librarian 23(3/4): 5-20 (1993).
8 Singleton, A. "Electronic Journals for Everyone". Physics World 6(11): 27-31 (January 1995).
9 Ibid.
’°King, T.B. "The Impact of Electronic and Networking Technologies on the Delivery of Scholarly Information". Serials Librarian 21: 5-13 (1991).
11Stoller, op. cit.
12 Ibid.
13 Singleton, op. cit.
14 Lynch, op. cit.
15Singleton, op. cit.
16
Bailey, C.W., Jr. "Electronic Publishing on Networks: A
Selective Bibliography of Recent Works" (data file updated regularly and sent to the Public-Access Computer Systems Forum, pacs-l@uhupvml.uh.edu), 1995.
17
Graham, P.S. "Intellectual Preservation: Electronic Preservation of the Third Kind". LIBER Quarterly 4: 163-174 (1994).
18
Cohen, J.A. "Electronic Library in Higher Education: An Overview and Status Report". Interpersonal Computing and Technology: An Electronic Journal for the 21st Century 1(1) (1993). (article is filed under the name cohen@ipctvlnl and is
available from listserv@guvm.georgetown.edu).
19
Michelson, A and J. Rothenberg. "Scholarly Communication and Information Technology". American Archivist 55: 236-315
(1992).
20
Kahin, B. "Scholarly Communication in the Network Environment: Issues of Principle, Policy and Practice. Electronic Library 10(5): 275-286 (1992).
21 Rawlins, G. J. E. "The New Publishing: Technology’s Impact on the
Publishing
Industry Over the Next Decade". In: The Public- Access Computer Systems Review, vol. 3, C.W. Bailey, Jr., et.al. (eds.). Chicago: ALA, 1993
22
Public-Access Computer Systems Review 2(1) (1991). This is a special issue on electronic journals.
23Bailey, C.W., Jr. and D. Rooks (eds.). "Symposium on the Role of Network-Based Electronic Resources in Scholarly
Communication and Research". Public-Access Computer Systems Review 2(2): 4-60 (1991). (To retrieve this article in electronic form, send an e-mail message that says "get baileyl prv2n2 f=mail" to listserv@uhupvml.uh.edu).
24Schauder, op. cit.
25
Lynch, C.A. "A Framework for Identifying, Locating and Describing Networked Information Resources" (preliminary draft, 1993).
26Schauder, op. cit.
27 Ibid.
28 Ibid.
29Smith, A. "Electronic Journals in Indexing Services". (e-mail
message to pacs-I on 30 January 1995).
30 Ibid.
31Woodward, H. "Electronic Journals: Issues of Access and
Bibliographic Control" to appear in Serials Review 1995 (as
cited in Smith, 1995, above).