Đ Đ zleme ve Denetim Ziyaretleri zleme ve Denetim Ziyaretleri
6 Mart 2008
Karadeniz Teknik Üniversitesi
Trabzon
Neden Denetim?
Neden Denetim?
Ulusal Ajanslar Avrupa Komisyonu ile
imzalanan sözleșme uyarınca ve program kuralları gere ğ ince üniversiteleri denetler
Bu bir taahhüttür ve sözleșmenin bir gereğidir!
Denetim ve Đzleme’de nelere bakılacağını Komisyon belirlemektedir!
Bu denetim ve Đzleme sonuçları Komisyon’a Rapor edilir!
Gerekirse Komisyon bașka kurumlara
denetletebileceği gibi kendisi de doğrudan
denetler
Erasmus Ofisleri Erasmus Ofisleri
Rektörlük binasında
Ya çok konforlu ve geniș
Ya çok dar ve sıkıșık
Pros & Cons
◦ Onay merciine yakın
◦ Prestijli
◦ Merkezi ișlere uygun
◦ Öğrenciye uzak
◦ Giriș çıkıșlar için caydırıcı
Altyap Altyap I I
Bina ve Teçhizat açısından genelde uygun ve donanımlı
Ancak mekan olarak çoğunlukla yetersiz
Öğrencilerle görüșme ve ofis ișleri aynı ortamda yapılıyor
Đ stisnaları var
Dosyalama Dosyalama
Merkezi dosyalama olmayan örnekler var Bașvuru dosyalarına ulașılamıyor
Kimler müracaat etti, seçilemeyenler neden seçilemedi belli değil
Seçim Komisyonu görevlendirmeleri veya tutanakları yok
Seçim Komisyonu mülakat sınav sonuçları ile ilan sonuçları aynı değil – notlar bir yolla değișmiș Seçim sonuçlarında kaybeden öğencilerle ilgili hiç
bir bilgi mevcut değil – kaç puan aldı, bu
öğrenciler kimler, vs. Sanki tüm müracaat eden
öğrenciler seçilmiș gibi!
Dosyalama devam...
Dosyalama devam...
Her öğrenciye ait bir dosyada olması gereken belgeler konusunda ciddi
eksiklikler var
Daha önceden önerdiğimiz check-list mevcut değil
Banka dekontları yok
Banka dökümünde ayrıntılı isimler yok – miktar çıkmıș, ama kim adına, hangi
hesaba çıkmıș belli değil
Tan Tan I I t t I I m m
Basılı tanıtım malzemeleri neredeyse hiç yok
Web sayfası güncel değil – hâlâ Socrates dönemi verileri mevcut
Düzenli bilgilendirme yapılmıyor
Bilgilendirme var, ancak Merkez ofis bunlardan haberdar değil
Bilgilendirme için basılan duyurularda hatalı bilgiler mevcut
Bilgilendirme için kullanılan –çoğunlukla-
web sayfasında süreç çok açık gösterilmemiș
Se Se ç ç im s im s ü ü reci reci
Bașvurular kayıt altında değil
“Eligibility” kontrolu yok – tüm müracatlar alınmamıș
Seçim Komisyonu’na ait “çıkar çatıșması”
deklarasyonu yok
Yabancı dil kriteri – bu sınavı ofisin yapması uygun değil! Yabancı Diller Merkezleri
yapmalı – șeffaflık, hakkaniyet ve profesyonellik için!
Bașvuru ilanında yanlıș yönlendirmeler var –
eligibility gibi...
Uygulaman
Uygulaman ı ı n De n De ğ ğ erlendirilmesi erlendirilmesi
Ö ğ renci takip sistemi yok – “Saldım çayıra Mevlam kayıra mı???”
AKTS – ne kadar doğru kullanılıyor?
Oryantasyon: büyük eksiklik!!! Hem gelenler hem de gidenler için!
Dönen ö ğ rencilerin ve öğretim elemanlarının tecrübelerinin
de ğ erlendirilmesi genelde yapılmamıș
Dönenler için yeniden oryantasyon???
Kalacak yer ayarlanması!!! – Gelen
ö ğ rencilerden șikayetler var!
Formlar ve Belgeler Formlar ve Belgeler
Öğrenim Anlașması!!! – LLP döneminde büyük eksiklik var!
Erasmus Öğrenci Beyannamesi –
öğrencilerin bir kesimi almadıklarını söylüyorlar
Tanınırlık Belgesi – henüz resmi olarak bir belgeye dönüștürülememiș!
Transkript
Diploma Eki – talep edene veriliyor! Illusion!
Katılım Sertifikası – Genelde problem yok!
Raporlar – Genelde var!
Ö Ö demeler demeler
Bir kișinin adına ödeme talimatı verilmesi gerçekte o kișinin hesabına bu hibenin
gittiği anlamına gelmiyor!
Hesapların Strateji Geliștirme Dairesi Bașkanlı ğ ına devredilmesi
◦ Muhasebeleștirmenin profesyonelce yapılması zorunlulu ğ u
◦ Ödemeyi talep edenle ödeme emrini veren makamların ayrı olması - kontrol
◦ Maliye Bakanlı ğ ı talimatı
Erasmus
Erasmus Ü Ü niversite Beyannamesi niversite Beyannamesi
Yanlıș bilgiler mevcut
Yönetim, EPS’da belirtilen ve verilen sözlerden haberdar de ğ il!
Yabancı Dil Hazırlı ğ ı!
En kritik husus tanınma! – Farklı yorumlar
mevcut!
13
The Promise The Promise
What?
A learner can achieve the learning outcomes (LO) designed for a learning activity…
LO= „Statements of what a learner is expected to know, understand, and / or be able to do at the end of a period of learning“
How?
by investing time and effort – his workload WL)
WL= „A quantitative measure of all learning activities
that may be feasibly required for the achievement of
the learning outcomes“
gehmlich@wi.fh-osnabrueck.de 14
The Promise The Promise
The workload is expressed as a quantitative figure = credit
The achievement is expressed as a qualitative result = learning outcomes
This is documented = Learning
Agreement
gehmlich@wi.fh-osnabrueck.de 15
Learning Agreement (LA) Learning Agreement (LA)
By registering for a learning programme By registering for a learning programme
The student agrees The that he has to sit for that he has to sit for examinations etc. to examinations etc. to
be eligible for the be eligible for the
desired degree, desired degree,
certificate certificate … …
The institution agrees The to to make available the
make available the
teaching and learning teaching and learning facilities to ensure that facilities to ensure that the learning outcomes the learning outcomes can be achieved in the can be achieved in the stipulated time and to stipulated time and to
award a degree, award a degree, certificate
certificate … … as soon as as soon as
the learner has fulfilled
the learner has fulfilled
the learning requirements
the learning requirements
gehmlich@wi.fh-osnabrueck.de 16
Transcript of Records Transcript of Records
(TOR) (TOR)
The TOR confirms what the learner has achieved on the basis of the learning
agreement by stipulating the credits linked to the modules etc.
TOR also specifies how the learner has
achieved the learning outcomes. This is
documented by the local grade and an
ECTS rating
gehmlich@wi.fh-osnabrueck.de 17
1 Holder of the 1 Holder of the Qualification Qualification
2 Qualification 2 Qualification
3 Level 3 Level
6 6
Complementary Complementary information information
5 Function of the 5 Function of the qualification
qualification
4 Contents and 4 Contents and achieved results achieved results THE THE
Diploma Diploma Supplement Supplement
7 Certification 8 National
Educational system
The Diploma Supplement
EUC EUC
The Institution agrees to comply with the following fundamental principles of Erasmus mobility:
◦ Mobility shall be carried out only within prior inter- institutional agreements;
◦ No university fees for tuition, registration,
examinations, access to laboratory and library facilities are to be charged to in-coming Erasmus students;
◦ Full recognition must be given to students for
satisfactorily completed activities specified in the
compulsory Learning Agreement
The institution also agrees:
The institution also agrees:
to ensure the highest quality in the organisation of student and staff mobility
To ensure that curriculum information is up to date, easily accessible and transparent and that an academic credit transfer system (ECTS or similar) gives transparency to the procedures
To ensure equal academic treatment and services to home and Erasmus students
To support the integration of visiting Erasmus students in the Institution’s activities
To provide incoming Erasmus students and their home institutions with transcripts containing full, and accurate and timely information at the end of their mobility period abroad;
to facilitate and acknowledge Erasmus teaching activities;
to promote and give visibility to the activities supported by the Erasmus programme;
to publicize this Charter and the related Erasmus Policy Statement of the Institution;
to comply with the objectives on non-discrimination set out in the Lifelong
Learning Programme.
.../.
.../.
This Charter entitles the Institution to apply to its National Agency and to the European Commission for grant support for Erasmus activities.
Violation of this Charter may lead to its
withdrawal by the European Commission
Key obligations for Erasmus Key obligations for Erasmus
universities universities
Inter-institutional agreements have been signed with all partner institutions for mobility purposes;
No university fees for tuition, registration, examinations, access to laboratory and library facilities are to be charged to in-coming Erasmus students;
Full recognition is given to students for satisfactorily completed activities during their mobility period;
Highest quality is ensured for the organisation of student and staff mobility (and the organisation of student placements, where the institution is engaged in this activity);
Up to date, easily accessible and transparent information on curricula is available;
An effective academic credit transfer system is in operation;
Equal academic treatment and services are ensured for home and Erasmus students;
The integration of visiting Erasmus students in the activities of the institution is supported;
Incoming Erasmus students and their home institutions are provided with transcripts and information in a timely manner;
Erasmus teaching activities are facilitated and acknowledged;
The institution’s Erasmus activities are promoted and given the necessary high visibility;
The Erasmus Charter and the Erasmus Policy Statement are publicised in the institution and are easily accessible to the students;
The Institution complies with the non-discrimination objectives set out in the Life-long Learning programme.
Points for checking Points for checking
In the current EUC there are two
categories of points falling under two headers:
a) ‘the institution has agreed to the provision set out…’;
b) ‘the institution has agreed to make
every effort to ensure high quality in…’
As a general rule, the points in the first category will be take
As a general rule, the points in the first category will be taken into n into account for the purpose of possible cancellation of the Charter.
account for the purpose of possible cancellation of the Charter. The The four essential points are:
four essential points are:
Mobility can be carried out only under prior bilateral or multilateral agreements between institutions;
No university fees are to be charged to incoming Erasmus students;
Full academic recognition must be given to students for courses specified in the Learning Agreements, which students have taken and passed;
To comply with the regulations on mobility set out in the contract between the
institution and the NA.
Moreover, during monitoring or audit visits to institutions or a
Moreover, during monitoring or audit visits to institutions or at the stage of analysis of t the stage of analysis of final reports the NA may find out that there are problem
final reports the NA may find out that there are problems. s. For instance: For instance:
Mobility happens without prior bilateral agreements;
Fees are charged to incoming students;
For student mobility periods no Learning Agreements are signed or no full
recognition is given;
The institution does not respect the rules
established in the contract with the NA
After examining the additional information gathered it may occur
After examining the additional information gathered it may occur that : that :
a) The NA concludes that the case was not serious, or that it was a
misunderstanding or that the situation has in the meantime already been corrected by the institution. In this event the case can be considered as closed. The NA will write to the head of the institution with its
conclusions.
b) The NA concludes that the case is serious and it requires corrective action by the institution. The NA has two options :
◦ b.1) The NA tries to resolve the problem in the first instance. The NA will write to the head of the institution asking to take the necessary measures to correct the problem within a short delay and mentioning that failure to do so will result in the file being transmitted to the Commission. The NA will send a copy of this letter to the Commission. At the expiration of the delay the NA will either notify the institution that the problem is settled or transmit the file to the Commission
◦ b.2) The NA considers that the matter has to be brought to the Commission. The NA will write to the Commission and submit a detailed file with the facts and findings. The file will also include the opinion of the NA on the seriousness of the case and a recommendation on how to deal further with the case.
The Commission will examine the file and will communicate to the The Commission will examine the file and will communicate to the institution its position while keeping the NA informed. Broadly institution its position while keeping the NA informed. Broadly speaking the Commission has two possibilities:
speaking the Commission has two possibilities:
To give a warning and write to the head of the
institution to require it to draft an action plan with the measures to be taken. The institution has to write to the Commission after a certain time (for instance 6 months) with the confirmation that indeed the
measures have been implemented.
ii) In very serious cases, to set in motion the
cancellation procedure. The Commission will notify the head of the institution of its intention to cancel the
Charter and will offer the institution the possibility to
react within 45 days. After this period the Commission
may take the final decision to cancel the Charter or
may reconsider its decision.
In the yearly final report of the Erasmus
financial agreement the NA will inform
the Commission on all the cases of non
compliance.
After examining the additional information gathered three situat
After examining the additional information gathered three situations ions may occur
may occur: :
The Commission concludes that the case was not serious, or that it was a misunderstanding or that the situation has in the meantime already been corrected by the institution. In this event the case can be considered as closed. The Commission will write to the head of the institution with its conclusions.
b) The Commission thinks that the case is serious. The Commission decides to give a warning and to require the
institution to take corrective action and to draft an action plan with the measures to be taken. The institution has to write to the Commission after a certain time (for instance 6 months) with the confirmation that indeed the measures have been implemented.
