New Approaches for Interlibrary Loan Operations in Turkey; KITS (Interlibrary Loan Tracking System)

(1)

Ertugrul Cimen (Kadir Has University) Ayhan Tuglu (Bahcesehir University) Mehmet Manyas (Sabanci University) Sema Celikbas (Istanbul Technical University)

(2)

1. ANKOS (Anatolian University Libraries Consortium)

2. ANKOS Collaboration Research Group

3. KITS; Interlibrary Loan Tracking System

4. Statistics of KITS

5. Conclusion – Problems, Suggestions and Future Outlook

Agenda

(3)

03/12/21 IFLA World Library and Information Congress, Milan, 23 - 27 August 2009

1. ANKOS (Anatolian University Libraries Consortium)

 Established in 2000

 102 members

 63 Databases (... Agreements)

 6 Steering Committee Members

 6 Working Groups, 1 Research Group

 24 Liaisons

 Economic online access to knowledge,

professional communication, provide a forum

 Economic online access to knowledge,

(4)

2. ANKOS Collaboration Research Group

 Founded 2006

 5 members from 4 different institutions

Staff Exchange Program

National Resource Sharing Guideline

KITS (Interlibrary Loan Tracking System)

_{KITS (Interlibrary Loan Tracking System)}

 Subjects Focused

(5)

 General Characteristics of KITS

(6)

All the ILL operations and processes will be

centralised

Standardisation of ILL procedures in Turkey

Getting detailed statistics on a national basis

Production of data for the Libraries’ acquisition

policies

The outcomes of the KITS system

3. KITS; Interlibrary Loan Tracking System

(7)

Data model of KITS

KITS Workflow

(8)

• Before KITS

– Print Forms

• Fax

• Post

• e-mail

• Phone call

– No centralisation

– No standardisation

• After KITS

– On-line communication

– No Print forms

– Centralisation

– Standardisation

– Getting detailed statistics

– Easy usage

– Time saving

– High performance

– Service quality

3. KITS; Interlibrary Loan Tracking System

(9)

Current State of KITS, Distribution of Members over Turkey

(10)

4. Statistics of KITS

• Number of KITS Members

• Categories of KITS Members

• Daily, Weekly and Monthly Opreations

• Total Requests, Requests Met, and Requests not Met

• Request and Loan Statistics (Top requesters and lenders)

• Net Lenders

• Service Time for Requests

(11)

(12)

Figure 3. Number of KITS Members Figure 4. Number of Monthly Operations in KITS

4. Statistics of KITS

(13)

(14)

4. Statistics of KITS

(15)

(16)

5. Conclusion – Problems, Suggestions and Future Outlook

• KITS is being developed by a group of dedicated volunteers that have started

their journey for team work, instead of individual efforts,

• Use of KITS by 75 member institutions during the pilot application, has given great pleasure to

the developers,

•The ideal goal is to carry out interlibrary resource sharing operations through the national union

catalog,

•Some of the key institutions among the main suppliers (that also have an important place for their

collection among the libraries in Turkey) did not participate to the KITS

•KITS application has achieved the abovementioned goals considerably:

•Processes are recorded,

•Service quality has been improved

•A standard application has been implemented

•Some of the KITS members have carried out their first ILL operation over the KITS

platform,

•The KITS project continues on national level by the participation of new members after the